Submit a Payment

Audience: Accounting Manager

Summary: Reviews how to submit a payment in MineralTree along with the various payment methods available and what they are.

This article covers:

• Types of payments processed through MineralTree
• Types of manual payments processed through MineralTree
• How to submit a payment through MineralTree
• Additional step for manual check payments

Types of payments processed through MineralTree

Check. A check issued through MineralTree and deposited by your supplier. 

ACH. ACH is a debit of funds from your bank account with a credit to your supplier's bank account. 

Virtual Card. Virtual card is a secure tokenized, one-time use credit card payment sent to your vendor. 

FX Payment. A cross-border payment from in either a domestic or international currency. 

Types of manual payments tracked through MineralTree

MineralTree allows users to manually mark invoices as paid. This is useful if invoices were already paid outside of MineralTree or your Accounting package. Manual payments use the same steps and approval workflow as standard payments, though MineralTree does not send manual payments out.

Manual check. Manual check is a physical check that you cut outside of the MineralTree application. (e.g. you need to pay your landscaper, and you use your physical checkbook)

Manual credit card. Manual credit card is a physical credit card that you used to buy something outside of MineralTree. (e.g. you bought band-aids for the office at your local drug store)

Biller Portal. Biller portal indicates that you made a payment through an online portal perhaps using your bank account through an ACH payment.  (e.g. you paid your utility bill online with your bank account)

How to submit a payment

1. Add the invoices you'd like to manually pay to the Payments Queue by checking them in the Invoices tab and clicking the green arrow. You may add up to 500 invoices into the Payment Queue at one time.

Confirm the Payment once the invoice(s) are in the queue.

Once you confirm the payment, you'll have one final opportunity to ensure that everything looks good. You can change the payment account or add notes to the Payment Authorizer here. You may also be able to change the payment type but keep in mind that if the vendor is in MineralTree's payment network, the default payment method will be SilverPay. 

Additional Step for Manual Payments 

Once a manual payment has been submitted, approved, and processed there is a final step before it will sync to the accounting package:

1. Go to the Payments tab locate the manual payment.
   
2. Click on the amount to open the Payment Details dialog.
3. Click the Mark As Paid button to complete. If it's a check, you should also enter the Check Number before you click Mark As Paid. 
   

To learn more about Scheduling Payments please review the Zendesk Article.