Submit a Payment

Audience: Accounting Manager

Summary: This article explains how to submit payments in MineralTree, including supported payment types, how to process manual and partial payments, and how to sync manual payments with your accounting system. 

• What Payment Types Does MineralTree Support?
• Manual Payment Types Tracked in MineralTree
• How to Submit a Payment in MineralTree
  • How to Submit a Partial Payment in MineralTree
• How to Complete Manual Payments in MineralTree

What Payment Types Does MineralTree Support?

MineralTree supports several electronic and check‑based payment methods. These payment types are transmitted directly through the platform.

Check Payments

A physical check issued by MineralTree and deposited by your supplier.

ACH Payments

An electronic bank transfer that debits your bank account and credits your supplier’s account.

Virtual Card Payments

A secure, tokenized, one‑time‑use virtual credit card number sent to your vendor.

FX Payments

A cross‑border payment sent in domestic or international currency.

Manual Payment Types Tracked in MineralTree

MineralTree allows users to manually mark invoices as paid. Manual payments are used when an invoice has already been paid outside of MineralTree. These payments follow the same approval workflow as standard payments, but MineralTree does not transmit the payment.

Manual Check

A physical check issued outside of MineralTree (e.g., paying a landscaper using your personal or company checkbook).

Manual Credit Card

A payment made using a physical credit card outside of MineralTree (e.g., in‑store purchases).

Biller Portal Payment

A payment made through an external online portal, typically via ACH (e.g., paying a utility bill through your bank).

How to Submit a Payment in MineralTree

Follow these steps to submit a payment through MineralTree.

1. Select Invoices

• Go to the Invoices tab.
• Select the invoices you want to pay.
• Click the green arrow to add them to the Payments Queue.
  • You can add up to 500 invoices at once.

2. Confirm the Payment

Review the selected invoices and click Confirm.

3. Review and Adjust Payment Details

Before finalizing the payment, you can:

• Change the payment account
• Add notes for the Payment Authorizer
• Adjust the payment type (if available)

Important: If the vendor is part of MineralTree’s payment network, the default payment method will be SilverPay.

Note: Remittance emails are not sent for manual payments.

How to Submit a Partial Payment in MineralTree

Partial payments follow the same workflow as full payments, with one additional step.

Steps to Complete a Partial Payment

1. Add the invoice to the Payments Queue.
2. In the Amount field, update the payment amount to the partial value.
3. Process the payment as usual.

After a Partial Payment Is Submitted

• The invoice remains in Unpaid Invoices with the remaining balance.
• You can submit additional partial payments until the invoice is fully paid

How to Complete Manual Payments in MineralTree

After a manual payment is submitted, approved, and processed, you must complete one final step to sync it with your accounting system.

Steps to Mark a Manual Payment as Paid

1. Go to the Payments tab.
2. Locate the manual payment and click the Amount to open the Payment Details dialog.
   

3. Click Mark As Paid.

   
   

4. If the payment was a check, enter the Check Number before completing the process.

To learn more about scheduling payments, please review the Zendesk article.