Audience: Admins and anyone who wants more control over modifications to Vendor Profile’s in MineralTree.
Summary: Reviews how payment related changes are tracked, and communicated across your team to mitigate fraud.
Vendor Profile Overview
- Vendor Change Notification Emails
- Payment Approver Experience
- Vendor Audit Reporting
- Address Verification
- Controls & Permissions
The Vendor Profile page helps you manage vendor data with greater transparency and control. These updates are designed to protect your organization from payment errors and fraud while streamlining the approval process.
Note: Customers are responsible for collecting and maintaining accurate vendor payment details
Email Notifications for Sensitive Vendor Changes
When a vendor’s payment information is updated, an automatic email alert is triggered. This includes changes to:
- Vendor address and contact information
- Print on check information
- Account and routing number
These alerts ensure that your team is immediately notified of any updates that could affect payment processing.
Payment Approver Alerts
When sensitive vendor information is changed, Payment Approvers will see a red icon next to the vendor’s name. This visual alert signals that a change has occurred and may require additional review before payment approval.
Vendor Audit Report
To support compliance and internal oversight, a Vendor Audit Report is available for download. This report shows modifications that have been made to the vendor record, helping teams track changes and identify potential issues.
Columns included in the report:
- Vendor Name
- Operation (field updated)
- Old Value
- New Value
- Modified Date/Time
- Modified By (user who made the change)
Use this report to monitor vendor data integrity and support audit requirements across your organization.
Note: AP integration means change took place in ERP.
Verifying Vendor Address
In the updated Invoice Details view, you can now easily verify a vendor’s address by clicking the information icon ("i") next to the vendor’s name. This quick access feature helps you confirm address accuracy without navigating away from the page.
Locking Vendor Profile Sections
To prevent unauthorized edits, the vendor profile or specific sections can be locked down on a user by user basis for Accounting Managers. This restricts editing access to sensitive fields such as payment details to ensure only approved users can make changes.
Note: Please contact support for more information on locking vendor profiles.