Audience: Accounting Managers
ERPs Supported: NetSuite, QuickBooks Desktop, QuickBook Online, Intacct, Great Plains
Summary: Reviews how to create allocation templates and apply them to invoices.
In this article:
Create an Allocation Template
In order to use allocations, you have to create templates that you will then apply to an invoice. To create a template, navigate to the Company Profile by clicking on your initials on the top right.
From there, you'll see the Allocations section. Click on "Manage Allocation Templates" to create a new template or edit an existing one.
If you have existing templates, you can click the three dots to the right of a template to make changes to it.
To create a new template, click on the Create button.
When you create an allocation template, you will have the option to choose various attributes depending on your accounting system.
Allocation Name will be an important identifier when you go to apply the template to an invoice, so be sure that you name it something you can easily recognize.
Allocate By allows you to select from three options: Percentage, Head Count, and Square Footage. Once you select one, you should enter the Value of that allocation.
You can add up to 40 lines. If you choose percentage as the way you want to allocate, be sure that all of your lines add up to 100%. You are able to create values with up to 2 decimal places.
When you are finished filling out your template, click Create. Be sure to fill out the mandatory (asterisked) fields.
Apply an Allocation Template
To apply an Allocations template, you'll click on the Allocate button on the invoice line. Please note that Allocation templates can only be applied to Draft invoices.
When you select the Allocate option, you'll have the ability to select a template. Select the template you want to use and click Apply.
From there, your template will be applied and any attributes from that template will populate. If you do not have an attribute populated from the allocation template, but you do have attributes populated in the Default Invoice Preferences section of the Vendor Profile, that information will still populate.
Please note that only one Allocation template can be applied on an invoice.